PPM Subcontractors Form

Name

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ClickUp Task ID

Project Details

TASK Number ID(Required)

This is your assigned ID, formatted like "SC-0001". Please enter only the numeric portion (e.g. 0001).

How many people?

Please specify how many people were assigned to this task, including all individuals who worked on it.

Engineer Details

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Your Email Address(Required)

Attachments

Upload photos, documents, or reports related to this service. Maximum 15 files per submission. If you have more, please submit multiple forms.

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Max. file size: 2 GB.

Understanding the Service Report Responses

Before you begin, here’s what the response options mean - so you complete your inspection faster and accurately.

Understanding the Service Report Responses

Inspection Result Options

Use these responses to mark whether an item passes inspection, fails, or is not applicable.

Response	Meaning
YES	The item was inspected and meets the required standards or functions correctly.
NO	The item does not meet required standards, is malfunctioning, or needs attention.
%	The item is not a part of the system, therefore does not require inspection.

Condition Rating Guide

Use these ratings to describe the condition and severity level of the inspected item.

Response	Meaning
Very Good	As new, no defect, performing as intended.
Good	Minor defect, good condition, performing as intended.
Fair	Major defect, moderate condition, still functioning with supervision.
Poor	Major or minor defect, critical, not functioning as agreed service level.
Very Poor	Major or minor defect, critical, not functioning as agreed service level. Very critical, not functioning, risky to safety and health.

System Inspections

System cleanliness on arrival(Required)

Rate the system's condition when you first arrived.

Tested system with parcel after service?(Required)

Confirm if you tested the system using a parcel after your service.

Additional comments about the system

Note any issues, improvements, or feedback.

Wheel Diverters Inspections

Do they have Wheel Diverters?(Required)

Check for noises or visible damage(Required)

Listen for unusual sounds and inspect for cracks, wear, or loose parts.

Inspect main drive roller & belt tension(Required)

Check roller condition and ensure belt is properly tensioned.

Clean the diverters(Required)

Remove dust and debris from diverter surfaces.

Lubricate the bearings(Required)

Apply lubricant to ensure smooth rotation.

Wheel Diverter condition comments

F-RAT Inspections

Do they have F-RAT?(Required)

Inspect belts for wear and tension(Required)

Check for cracks, fraying, or loose tension.

Inspect sensors for alignment and cleanliness(Required)

Ensure sensors are clean, aligned, and properly connected.

Additional notes about F-RAT

Rollers Inspections

Do they have Rollers?(Required)

Inspect bolts of drive plate and motor flange(Required)

Check for tightness, wear, or missing bolts.

Check tightness of power roller nuts(Required)

Ensure all power roller nuts are tight and secure.

Clean roller grooves(Required)

Remove dirt and debris from roller grooves.

Inspect roller condition(Required)

Check for wear, damage, or surface irregularities.

Additional notes about rollers

Belts Inspections

Do they have Belts?(Required)

Inspect belt and drive motor condition(Required)

Check for wear, cracks, and motor performance.

Check belt surface cleanliness(Required)

Ensure belt surface is clean and free from debris.

Verify belt tension(Required)

Confirm proper tension to avoid slipping.

Inspect tracking strap under the belt, str(Required)

Check tracking strap for alignment and wear.

Check belt tracking and edges(Required)

Ensure proper tracking and no frayed edges.

Ensure conveyor is powered off during inspection(Required)

Confirm power is off before inspecting.

Check for unusual noises(Required)

Listen for scratchy or abnormal sounds.

Inspect safety switch(Required)

Ensure the safety switch is intact and functional without any damages.

Check tracking strip on all conveyors(Required)

Confirm all tracking strips are in good condition.

Additional comments about belts

E-Stop & Light Tower Inspection

Inspect emergency stop buttons(Required)

Check all emergency stop buttons for visibility, damage, and functionality.

Check light tower (Red/Green/Yellow)(Required)

Ensure light tower signals (RGY) are functional and visible.

Sensors Inspections

Inspect reflector cleanliness and damage(Required)

Ensure the reflector is clean and free from damage.

Verify reflector signal (red light received)(Required)

Confirm the reflector receives the correct signal (red light).

Clean reflectors(Required)

Clean reflector surfaces to ensure proper signal reflection.

Check brackets for sensor and reflector(Required)

Ensure brackets are securely mounted and not loose.

Inspect and align sensors if needed(Required)

Check sensor alignment and adjust for optimal performance.

Clean sensors(Required)

Clean sensor lenses and surfaces.

Additional comments about sensors

Electronics Inspections

Clean Datalogic instruments(Required)

Clean sensors and lenses for clear readings.

Inspect electrical cabinet condition(Required)

Check for cleanliness, damage, or loose connections.

Check instrument cables(Required)

Inspect for wear, damage, or loose connections.

Inspect scale condition(Required)

Check scale for cleanliness, damage, and accuracy.

Confirm scale weights(Required)

Verify the accuracy of the scale weights.

Clean the switchboard(Required)

Remove dust and debris from the switchboard.

Inspect and clean tachometer(Required)

Ensure the tachometer is clean and functioning.

Take thermal image(Required)

Capture thermal image to check electrical health.

Additional comments about electronics

Spare Parts Inspections

Parts needed for next visit(Required)

List part names, quantities, or codes needed for the next service.

Parts used during this service(Required)

If no parts were used, please write 'No parts used'